Unlike traditional "Out of Office" auto-replies, which are only sent once for each sender, a specialized inbox rule can one created to force a canned response back to every sender, each time, for every message they send you.


  • Go to Rules | Create Rule
  • In Create Rule window that appears, click on “ADVANCED OPTIONS”

 

  • In pop-up “Rules Wizard” window, click “Next”.  A pop-up appears asking if you want to apply this rule to all incoming message.  Choose “Yes.”

 



 

  •      Then, in the new Rules Wizard window, check to select “have server reply using a specific message.”  Then, click on the hyperlinked “a specific message” statement:

 

 

  •  A new email message window will appear.  Create the message you wish to send to all senders for each email received.

a.       You do not need to put any names or emails in the TO: section.

b.      Then click Save and Close.

 

 

 

 

 

  • Then click NEXT, and NEXT, skipping over the “Rules Exceptions” window, You will need to name the rule you just created (to anything you’d like).  Once named, then choose “Finished”. 

 

*This first window for exceptions is not needed – “NEXT” through it.