Division of Finance • IT Services Portal

The Division of Finance recommends further securing your personal devices and accounts. Listed below are the best practices and resources to enable the enhanced security measures. 

Passwords

• Set a password on your personal devices. 
• Minimum of 12 characters in length.
• Complexity:  Uppercase letters, lowercase letters, Numbers, and Symbols.
• Consider a password generator. 
  • https://www.lastpass.com/features/password-generator#generatorTool

Personal Computers

• Install Sophos AntiVirus Software (free for Penn staff)
  • https://home.sophos.com/en-us/employee/UPenn
    
• Lock the computer when not in use
• Avoid saving Penn data to your personal devices.
• Enable automatic updates.
  • Microsoft Windows
    • https://support.microsoft.com/en-us/windows/manage-updates-in-windows-643e9ea7-3cf6-7da6-a25c-95d4f7f099fe#WindowsVersion=Windows_11
  • Apple Mac
    • https://support.apple.com/guide/mac-help/keep-your-mac-up-to-date-mchlpx1065/mac

iOS / Android Devices  (phones and tablets)

• Set the device to auto update.
  • iOS 
    •  https://support.apple.com/en-us/HT204204
  • Android 
    •  https://support.google.com/android/answer/7680439?hl=en
• Regularly check that your device is up to date.
  • iOS 
    •  https://support.apple.com/en-us/HT204204
  • Android 
    •  https://support.google.com/android/answer/7680439?hl=en
• Auto screen locking
  • iOS
    • https://support.apple.com/guide/iphone/set-a-passcode-iph14a867ae/ios
  • Android
    • https://support.google.com/android/answer/9079129?hl=en
• Enable enhanced security (PIN, Password, Fingerprint, or Facial Recognition)
  • iOS
    • https://support.apple.com/guide/iphone/set-a-passcode-iph14a867ae/ios
  • Android
    
    • https://support.google.com/android/answer/9079129?hl=en

Social Media Accounts

• Set up two-factor authentication
  • Facebook
    • https://www.facebook.com/help/148233965247823
  • Twitter (X)
    • https://help.twitter.com/en/managing-your-account/two-factor-authentication
  • Instagram
    • https://help.instagram.com/566810106808145

Personal Email Accounts

• Set up two-factor authentication
  • GMail
    • https://support.google.com/accounts/answer/185839?hl=en&co=GENIE.Platform%3DDesktop
  • Yahoo
    • https://help.yahoo.com/kb/SLN5013.html
  • iCloud
    • https://support.apple.com/en-us/102660

File Sharing Software

• Set up two-factor authentication
  • Dropbox
    • https://help.dropbox.com/account-access/enable-two-step-verification
  • Google Drive
    • https://support.google.com/accounts/answer/185839?hl=en&co=GENIE.Platform%3DDesktop